Auto repair invoice templates

Bill clients for diagnostics, repair work, parts, and labor with clear, professional invoices that get you paid faster and build trust. Tofu's free invoice templates help you send professional-looking invoices.

Choose your format, add a personal touch, and download it instantly.

Invoice templates designed for auto repair services

Google Docs Invoice Templates
Google Sheet Invoice Templates
Microsoft Word Invoice Templates
Microsoft Excel Invoice Templates
PDF Invoice Templates

Create the perfect invoice for your business

Build custom invoices with our online invoice generator.

In the auto repair industry, clear documentation and fast billing are crucial. Whether you run a neighborhood garage or a high-volume auto body shop, having a solid auto repair invoice template helps you stay organized, get paid on time, and show customers you run a professional operation.

To make invoicing simpler and faster, we offer downloadable templates built specifically for mechanics. These templates are editable, easy to use, and designed with real-world auto repair work in mind.

Make a unique invoice with Tofu

Benefits of using auto repair invoice templates

Implementing a mechanic invoice template in your business can provide several key advantages:

  • Saves time – No need to start from scratch for every invoice.
  • Reduces errors – Ensures all necessary details are included, minimizing disputes.
  • Improves professionalism – A well-structured invoice builds trust with clients.
  • Enhances organization – Easily track past invoices and payments.
  • Streamlines accounting – Makes bookkeeping and tax preparation simpler.
  • Supports branding – Customizable templates reinforce your shop’s image.

Using free invoice templates simplifies your invoicing process, allowing you to focus more on growing your auto repair or mechanic business.

Browse Tofu’s industry-specific invoice templates

Smart design = faster payment

If you’re just running an auto repair shop, editable templates in Word or Excel are a good option. But if you want to scale or streamline your workflow, tools like Tofu will take your business to the next level.

A clean, professional image makes it easier for clients to review and approve the invoice. Use consistent fonts, well-defined sections, and clear totals. The easier your invoice is to read, the faster you’ll get paid. Professional invoices don’t just look better, they perform better.

Tofu's invoice templates are designed for clarity, helping you look the part and make invoicing effortless.

Get started with Tofu invoices

Customize your invoices to match your brand

Not all automotive businesses bill the same way. Our editable templates allow you to:

  • Upload your logo and choose the colors to stay on-brand.
  • Detail your business and your client's information, including your number and email.
  • Add line items for repair estimates, services, expenses, and the total amount due.
    Adjust currencies, tax rates, and payment terms.

You can customize the templates to fit your mechanic or auto repair business brand. A customizable invoice ensures your invoices stand out while maintaining a polished, professional image.

Make an invoice with Tofu

Why do you need an auto repair invoice template?

Auto repair jobs can be complex, involving parts, labor, diagnostics, and follow-up service. A template for your auto repair business makes it easy to track all billable items while giving your customers a clear, trustworthy breakdown of what they’re paying for.

Using a standardized service invoice saves time, reduces errors, and presents a consistent image to every client—whether it's a one-time fix or a long-time customer.

Create professional invoices

Why investing time in an invoice template is worth it

Invoicing is often your last impression after a job well done—make it count. A well-designed auto repair and mechanic invoice template helps you bill accurately, get paid faster, and build customer trust.

With the right structure in place, you reduce admin headaches and create a smoother experience for you and your clients. Use Tofu’s online generator to create and send free mechanic invoices in minutes. It’s one small upgrade that makes it easier to run a successful business.

Tofu not only offers free mechanic invoice templates, but it's also an invoicing software that will make your financial management easier. From designing the invoice to delivering to your clients, setting reminders, and many more features. Tofu will help you keep track of everything.

You can also check out our guide to business invoicing, and learn everything business owners need to know, from invoice creation to payment collection.

Get started for free!

Frequently asked questions

Everything you need to know about the product and billing—easy to find and simple to use.
What are the best practices for using an invoice template?
  • Once the invoice is sent, log it into your tracking system or invoicing process. Use reminders to follow up before the due date. If you’re using Tofu, this process will be automated soon—helping you stay on top of unpaid invoices.
  • Use consistent naming and numbering for each invoice. Back up digital copies, and keep records organized by client or vehicle for easy reference. The Tofu app helps you keep track of all the services rendered, payments due, and other reminders.
  • Use everyday language when describing services. Instead of “R&R front brake pads,” try “Removed and replaced front brake pads.” Clients appreciate clarity, and it makes it easier for them to understand the charges.
What should be included in my invoice?

In order to avoid confusion, every professional invoice template includes:

  • Auto shop name, logo, and contact information
  • Customer details and vehicle information
  • Invoice number, invoice date, and due date
  • Description of the type of repair and services performed (e.g., oil change, brake repair)
  • Labor hours and rates (hourly rates, estimates, etc.)
  • An itemized list of materials used, including unit price and quantity
  • Taxes, fees, and discounts
  • Subtotal and total amount due
  • Payment terms and accepted payment methods
  • Notes or warranty information
What common mistakes should I avoid when creating an auto repair estimate?

Even experienced auto repair business owners can make errors. Some common mistakes include:

  • Missing customer or vehicle details
  • Not itemizing parts and labor separately
  • Forgetting to include payment due dates
  • Using generic invoices that confuse customers
What’s the best format for an auto repair invoice?

PDF is the most reliable format for maintaining layout consistency. However, you can quickly create invoices using Microsoft Word, Microsoft Excel, or Google Docs and Google Sheets before saving them as PDFs. Tofu also allows you to create a customized invoice online and send it directly to your client.

Where can I find high-quality invoice templates?

You can download a free invoice template right here—built specifically for any type of service and formatted for fast customization. These templates cover everything you need to make a professional-looking invoice.

Still have questions?

Our friendly customer support team is here to help. Start a chat to get the answers you need.
Contact Us Now!

Create the perfect invoice for your business

Build custom invoices with our online invoice generator.