How do I send an invoice to a client?

Open the invoice and tap or click "Send Invoice" to email it via our server ("invoice@tofu.com"). You can track the status as "Sending", "Sent", or "Viewed". In the app, you can also share the invoice via messengers, text messages, or email by tapping "Share".

Can my customers cover the card fees?

For US users: You can pass the payment fee onto your client by enabling this option in the app. Just go to Settings > Accepting Payments > tap on "Online Payment Fee" and turn on the toggle. This will automatically add the fee to your invoices when a client pays to your Stripe account.

Can I accept card payments?

You can accept payments right after the job’s done – no extra devices needed. Clients can pay by Cash, Check, Visa, Mastercard, Apple Pay, Google Pay, Cash App Pay, Zelle, Klarna, Link, or ACH Direct Debit.

Is it hard to set up?

Not at all. One of the most common themes in our user reviews is how easy it is to get started. You don’t need any experience or extra time – just sign in and start working.

Can I use Tofu on my phone and computer?

Tofu is available on iOS, Android, tablets, and desktop.

Can I customize my invoices?

In the app, you can change the color and template when creating or editing an invoice – tap "Preview" > "Customize".

Can I create estimates?

Yes, you can create estimates in our app. You can add your logo, business details, adjust pricing, and apply taxes or discounts. Every estimate looks clean and on-brand. To convert an estimate to an invoice instantly once it’s approved, just open it from the list and tap the black button at the bottom of the screen.

Can I use Tofu without an office?

Yes. Tofu was built for field teams and crews who run the whole job from the road. You can send invoices, collect payments, and track everything without needing a back office.

What if I have questions or need help?

You can always reach out through our in-app chat support – a real person will be there to help you.

Can I manage multiple businesses?

Yes. Go to Settings > Business Information to create and manage multiple business profiles.

What kinds of businesses use this app?

Tofu is tailored for a wide range of industries, including construction, plumbing, handyman services, electricians, auto repair, HVAC repair, lawn care pros, general contractors, cleaning crews, landscapers, and more. It allows you to invoice clients for services and materials, and accept payments online or in person on-site using only your smartphone.

Will Tofu work with a weak or no internet connection?

Yes – Tofu works even when you're offline. You can create invoices and estimates in the field, and everything will save and sync automatically once you're back online.

How do I link my Stripe account?

If you already have a Stripe account, connect it by going to Settings > Accepting Payments, enabling "Accept Card Payments", and linking your bank account with your Stripe login details. Then you can accept online payments.

Do my clients need to sign up to view invoices or estimates?

No, your clients can view their invoices without signing up.

Can I apply a discount to an invoice?

Certainly! You can edit your receipts to add a discount as either a percentage or a fixed amount to any item or the total price.

Can I add a note or payment information to the invoice?

Yes. Use the Notes section to add any extra info. It appears after you've added at least one item and client details. The last added note is saved for future use.

How do I add tax rate and information?

When creating or editing an invoice, select "Tax", enter the percentage, and choose whether it's "included" or "excluded". You can also add your tax number or additional info in the "Notes" field.

Can I print or download the invoice as a PDF?

Invoices are in PDF format by default. On the web: Open the invoice, then click "Download" or "Print". In the app: Open the invoice, tap "Print", or tap "Share" > swipe down > "Save to Files".

How do I start collecting payments online?

You can connect your Stripe account from our app: go to Settings > Accept Payments > Stripe > follow the steps.

Is my data kept private?

Your data is kept private and secure without third-party intervention. Your privacy is important to us, you can rest assured that your information is safe.

Are there any processing fees for payments?

In the US, Stripe typically charges 2.9% plus 30¢ per transaction. You can see full details at stripe.com/pricing. We charge an additional 1% per successful transaction.

How do I track the payment status?

If you received payment through our platform, you should receive a push notification on your device, and the invoice status will automatically change to "Paid" with a Stripe label. However, if you're paid outside our platform, you can manually update the status and select the appropriate label, such as Cash, Bank, or another method.

Online Invoice Generator

Create professional invoices with Tofu's free invoice generator.
Fill it out, save it, print it or send it.

How do you create a professional invoice?

Invoicing shouldn’t add more to your plate. Tofu makes it simple, fast, and professional. Whether you’re a contractor, plumber, or handyman, Tofu helps you create invoices that look great and get you paid on time.

Your business information

Include your business information, including the name, address, contact information

Client's information

Similarly, you’ll want to include the name, address, and contact information of your client.

Invoice Number, Issue & Due date

Each invoice must include a unique identification number, the date it was issued, and the due date.

List of products or services delivered and total price

You should include a list of all products or services provided, their amount, price per unit, total price per item, the total price, and any taxes your client needs to pay.

Rated excellent on review platforms

★★★★★

Excellent 4.8

based on reviews of Tofu Field Service on Trustpilot.

Absolutely amazing! It’s saves so much time and it gives you the professional touch needed to make you look good!

★ ★ ★ ★ ★

Tony W., Trustpilot

Tofu works with Stripe for on-site card payments, lets me turn estimates into invoices, and instantly syncs jobs, photos, and client notes offline.

★ ★ ★ ★ ★

Tofu user, G2

I use Tofu for my cleaning business, and it solves so many problems for me. I consider it a complete success for myself and my employees.

★ ★ ★ ★ ★

Marjorie N., G2

Easy to use and straightforward! Been using it for over a year now!

★ ★ ★ ★ ★

Manuela M., Trustpilot

I need some basic features like send estimate, invoice, track my jobs and get money. Tofu is good for that.

★ ★ ★ ★ ★

Tofu user, G2

I love it 10 out of 10 would highly recommend to anyone

★ ★ ★ ★ ★

David M., Capterra

How to create and send professional invoices with Tofu

Jobs

Start a job & schedule the visit

Add client details and list your services. Keep everything in one place and be ready to quote in seconds.

Estimates

Send an estimate that gets a yes

Turn your job details into a professional estimate. Tofu calculates totals, taxes, and discounts automatically to help you win the work.

Create an estimate online today!

Invoices

Create your Tofu invoice

Convert an approved estimate in one click. Or create an invoice in seconds – just choose a ready-made, field-tested template, add your logo and colors, and you’re good to go.

Get started with Tofu Invoices