Whether you're servicing residential air conditioning, installing commercial HVAC systems, or handling emergency repairs, Tofu’s HVAC invoice templates help you bill clients professionally, clearly, and efficiently.
An HVAC invoice template is more than just a billing document—it’s a business tool that keeps your operation organized and your payments on track. Whether you’re an independent HVAC company or manage a growing service team, templates allow you to invoice quickly, clearly, and accurately.
Tofu offers downloadable templates built specifically for the HVAC industry. From flat-rate installs to itemized labor and materials charges, these templates are built with your day-to-day workflow in mind.
You can also create and send invoices directly online with Tofu’s invoice generator—no downloads or design tools required.
Your invoice design should be easy for clients to understand—especially when billing includes diagnostics, parts and labor, and variable hourly rates.
Use simple fonts, bold your total amount due, and separate labor and materials. Include service dates and job notes to eliminate confusion. A well-structured contractor invoice ensures faster approvals and payments.
Tofu makes the invoicing process easy with invoice templates that offer clarity and a professional look for every completed job.
Browse Tofu’s industry-specific invoice templates
No two HVAC jobs are the same. One day HVAC technicians might be cleaning filters, and the next, handling a full HVAC installation. A structured HVAC service order invoice ensures consistency in billing, no matter the task. This helps your business run smoother and shows clients that you’re professional and prepared.
By using Tofu's templates, HVAC businesses can improve efficiency, maintain accurate records, and present a professional image that helps secure repeat business.
You can build a professional HVAC service order invoice in minutes using Tofu or by downloading our free invoice template.
Include your business information, including the name, address, and contact information.
Similarly, you’ll want to include the name, address, and contact information of your client.
Each invoice must include a unique invoice number, the date it was issued, and the due date.
You should include a detailed list of all products or services provided, their amount, price per unit, total price per item, the total price, and any taxes your client needs to pay.
Standard invoices often overlook crucial industry details like heating and cooling units, system type, model numbers, warranty notes, and seasonal service packages. A customizable HVAC service invoice ensures you capture all key job specifics, including the services rendered, parts and labor, labor hours, and a clear pricing breakdown.
Using an invoice tailored for HVAC maintenance and HVAC installation not only reduces miscommunication but also speeds up your payment process, keeping your business running smoothly.
Tofu goes beyond basic templates—it’s a complete invoicing software solution built for small businesses and HVAC service providers. With Tofu, you can create and customize HVAC service order invoices, send them via email or direct link, and track their status in real time. Automate payment reminders, accept online payments by card or transfer and stay on top of your finances with ease. Whether you're at a job site or in the office, Tofu gives you the flexibility to manage invoices effortlessly, so you can focus on what matters most—your business.
An HVAC service invoice includes details specific to HVAC services—such as heating and cooling units, maintenance notes, and part specifications—which may not be included in generic invoice forms.
PDF is the most reliable template format for maintaining layout consistency. However, you can quickly create invoices using Microsoft Word, Microsoft Excel, Google Sheets, or Google Docs before saving them as PDFs. Tofu also allows you to generate invoices directly online for added convenience.
A standard invoice should contain:
Yes! Tofu’s invoices are fully customizable. It will automatically upload your logo to every invoice and you can adjust the colors, and match your branding. Afterward, you can simply duplicate and update the invoice depending on your needs.
