Explore the top invoicing software for construction teams to simplify billing, manage projects, and get paid faster.
Receiving payments on time keeps your construction business running smoothly. Good invoicing isn’t just paperwork; it’s how you track costs, handle change orders, and keep cash flowing.
The right invoicing software for construction makes this easier. It lets you create and send estimates and invoices from anywhere, store client and job information in one place, and manage payments, so you can spend less time on admin and more time on the job.
Key Takeaways:
In construction, invoicing isn’t just about sending a bill. You’re tracking hours, materials, retainage, and change orders, often across multiple job sites. Without the right tools, it’s easy for mistakes to slip in, payments to be delayed, and cash flow to suffer.
Specialized invoicing and field service management software is built to handle these challenges. It provides field-friendly features, like specific templates, online payments, and a user-friendly interface, so you can keep your numbers accurate, cut down on errors, and get paid faster.
For busy contractors, this means less time chasing paperwork and more time on the job. The right software keeps your invoicing organized, your projects on track, and your business growing.
Let’s take a look at the best invoicing tools for construction business today.
Tofu is ideal for small construction crews and independent contractors who handle every part of the job, from quoting to building to keeping clients in the loop. Whether you’re framing, remodeling, or running repairs, Tofu doubles as a simple invoice maker and payment tool that helps you stay organized on the go.
Created with construction pros in mind, Tofu’s invoice maker works seamlessly on both mobile and web. Send invoices right from the job site, keep tabs on your project expenses, and cut down on paperwork that eats into your day. No clunky desktop software; just a smooth, intuitive system that keeps pace with your work.
The mobile app is as fast and easy as the web version, so you can switch between office and field without missing a beat. From estimate to final payment, Tofu keeps your admin simple, so you can focus on the build.
Simplify your invoicing on the go with Tofu’s mobile app!
Tip: Tofu also offers other resources for occasional or one-off invoice needs:
Build faster, bill smarter. Tofu lets you create estimates, send invoices, and get paid—all from the job site.
Contractors looking to combine invoicing and accounting in one place will find QuickBooks Online a powerful way to track project costs, payments, and overall business finances. It’s made to handle both your billing and your books in one place, making it easier to keep track of project costs, payments, and overall business health.
For construction pros, QuickBooks Online offers detailed job costing, progress invoicing, and expense tracking, all from your phone, tablet, or desktop. You can send professional invoices, track payments, and instantly see how each project is performing financially.
Its integration with other business tools means less double entry and fewer errors. Whether you’re running solo or managing a small crew, QuickBooks keeps your invoicing connected to the bigger financial picture.
Construction teams managing multi-stage projects can use Buildertrend to handle invoicing, project management, and client communication all in a single platform. It’s especially useful for larger projects where keeping budgets, schedules, and billing aligned is very important.
With Buildertrend, you can create progress invoices, track change orders, and manage payments while keeping every project detail in the same system. It’s ideal for contractors who need more than just billing. You can schedule jobs, share updates with clients, and store all your documents in one secure hub.
From initial bids to final payments, Buildertrend helps construction teams and contractors stay on top of projects, whether managing remodels, custom builds, or multiple crews in the field.
Tiered paid plans, pricing available upon request.
Large construction firms managing multiple projects will benefit from Procore’s integrated system, which combines billing, job costing, and project oversight in one platform, making it easier to manage complex budgets and keep every stakeholder aligned.
With Procore, you can create detailed invoices, track costs in real time, and manage payment applications alongside project schedules, RFIs, and submittals. Its job costing tools let you see exactly where every dollar is going, from labor and materials to subcontractor expenses.
Procore is built for firms that need robust oversight across multiple projects, crews, and locations. While it’s more than just an invoicing tool, its deep integration with other project data makes billing faster, more accurate, and fully tied to your project’s financial health.
Tiered paid plans, pricing available upon request.
ZipBooks is a straightforward invoicing and accounting tool that’s perfect for construction startups and solo contractors who need something simple to get started.
It focuses on the essentials, letting you create clean invoices, track payments, and manage basic expenses without being weighed down by extra features you don’t need yet. Plus, it offers a free plan, so new businesses can get started without upfront costs.
For new construction businesses, ZipBooks offers just enough to keep your billing organized while you focus on landing jobs and building your client base. You can send professional-looking invoices, accept online payments, and keep tabs on who’s paid, all from your phone or desktop.
While it doesn’t have the depth of larger construction management platforms, ZipBooks is a great entry point for contractors who want to save money while still looking professional.
With Tofu’s mobile-first invoicing, you can quote, bill, and receive payments while still on the job.
The table below breaks down the top invoicing software options for construction businesses, so you can quickly see which software meets your invoicing and field service management needs.
With so many options available, picking the right invoicing software can feel overwhelming. Focusing on your team’s needs and workflow will help you make the best choice. Here are some tips:
Small crews or solo contractors may prefer mobile-first, simple tools like Tofu. This is a great example of invoicing software for small businesses, offering essential features without unnecessary complexity. Larger teams managing multiple projects and subcontractors might need more advanced solutions.
If most of your work happens in the field, mobile access and easy on-the-go invoicing are essential. Software that fits your workflow saves time and keeps you organized.
The global construction software market is projected to grow from $4.06 billion in 2024 to $4.59 billion in 2025 at a compound annual growth rate (CAGR) of 12.9%, indicating a strong trend toward digital solutions in the industry.
Faster payments mean better cash flow. Ensure the software supports multiple payment methods and makes it easy for clients to pay immediately after a job.
A powerful tool is only useful if your team can use it. Look for clean, intuitive interfaces with minimal setup and training time.
By keeping these factors in mind, you can choose invoicing software that saves time, reduces errors, and supports the growth of your construction business.
Switching from manual billing to invoicing software can change the way construction businesses handle payments and project finances. The right tool doesn’t just save time; it improves accuracy, cash flow, and client satisfaction. Here’s how:
For busy contractors, the benefits go beyond saving time. Invoicing, billing software, and field service management software allow you to stay on top of payments, keep projects profitable, and run your business with confidence.
With software like Tofu, you’re able to create professional-looking invoices in minutes, save time on billing through client history access, and check your invoice records easily on your smartphone while on the move, even if you’re offline!
Billing in construction isn’t always straightforward. From fluctuating materials costs to change orders and retainage, contractors face unique challenges that can slow payments and impact cash flow. Here are some common issues, and how contractor invoice software solves them:
Projects rarely go exactly as planned. Change orders can create extra work and complicate billing. Modern software allows you to update estimates, track additional costs, and convert changes into invoices quickly, keeping clients informed and payments on schedule.
Late payments are one of the biggest headaches for contractors. A recent study found that 82% of contractors now face payment delays exceeding 30 days, up from 49% since 2022. Software solutions can help mitigate this issue by offering multiple payment options, making it easier for clients to pay on time and improving cash flow.
Construction billing requires detailed documentation for contracts, change orders, and tax purposes. Invoicing software keeps all records organized, secure, and easy to retrieve for audits or reporting.
By tackling these common billing challenges, construction invoicing software keeps projects running smoothly, minimizes errors, and ensures you get paid faster.
Contractors don’t have time to wrestle with complicated office software or dig through old invoice spreadsheets. Whether you’re framing a new addition, pouring concrete, or managing multiple subcontractors, you need tools that move as fast as your workday.
That’s why more construction professionals are turning to Tofu, a smart, mobile-first invoice maker and field service management app built for trades like yours.
With Tofu, creating and sending invoices takes seconds, right from your phone, right after the job. No stacks of paperwork. No lost invoices. Just clean, professional billing that keeps projects on track and cash flow steady.
Here’s why construction crews are making the switch to Tofu:
For contractors who’d rather focus on building, fixing, and finishing jobs than chasing paperwork, Tofu makes invoicing simple, fast, and built for the way construction teams actually work.
Finding the right invoicing software can make a big difference for construction businesses. The right tool helps you get paid faster, reduce errors, and stay organized across multiple projects and crews.
When choosing software, focus on what matters most to your team: ease of use, mobile access, payment options, and integration with the tools you already rely on. The goal is to spend less time on paperwork and more time on projects, clients, and growing your business.
Ready to simplify your invoicing and get paid faster? Start using Tofu on your phone or try the web version with a free trial for a quick start, and see how easy professional billing can be, no matter where you work.
For small crews and general contractors, Tofu is the best billing and invoicing software. It’s mobile-first, simple to use, and built specifically for contractors and construction teams. Tofu makes creating estimates, sending invoices, and accepting payments fast and easy, helping you move away from manual invoicing and keep cash flow steady.
Software for contractors allows you to create estimates and invoices directly from your phone, tablet, or computer. Modern invoicing software allows you to receive payments and converts approved estimates into invoices instantly. This reduces manual invoicing, minimizes mistakes, and keeps your cash flow moving efficiently.
General contractors should look for software that offers mobile access, professional invoice templates, and built-in client management. These features help contractors and construction teams in handling multiple jobs efficiently while keeping billing and invoicing organized.
Software solutions streamline invoicing and payment for business owners by providing easy-to-use digital tools. You can quickly create professional invoices, send them to clients, and see which ones have been paid, all from one app. This reduces administrative hassle, keeps billing organized, and helps maintain steady cash flow.
Yes. Modern invoicing software helps small business contractors manage multiple jobs, crews, and client accounts in one place. With features like project-based billing, estimate-to-invoice conversion, and integrated payment processing, contractors can stay on top of every project without losing valuable time in the office.
When deciding which software you choose, consider your team size, project complexity, mobility needs, and integration with other tools. Compare invoicing software options by features, ease of use, and pricing. The ight solution should simplify billing and invoicing, reduce manual errors, and support contractors and construction business owners to focus on getting jobs done.
Just need to send a one-off invoice? Use Tofu’s free online invoice generator to build, download, and send a professional invoice in minutes.