This blog compares the best invoicing software for plumbers in 2025, helping contractors choose the right tool to simplify billing, estimates, and payments.
The right invoicing software for your plumbing business helps you send invoices, receive payments, and improve cash flow, whether you work solo or manage a team.
This guide highlights top-rated invoicing software designed specifically for plumbers and contractors to stay organized and manage billing efficiently.
Key Takeaways:
Generic invoicing tools don’t support how plumbers actually work; they work in the field, stay on the move, and juggle multiple jobs every day. Industry-specific solutions make it easier to send invoices, get paid, and manage everything in one place. That’s where invoicing and field service management software built for tradespeople comes in.
Here’s how industry-specific tools can support you:
In short, if you're still using software not built for the trades, you're probably working harder than you need to and leaving money on the table.
We’ve rounded up the top invoicing software plumbers are using in 2025. These tools are built for professionals, fast to use, easy to learn, and made to get you paid on time.
Tofu is built for plumbers who want a simple, reliable way to send invoices, receive payments, and stay on top of their billing, whether they’re in the office, on-site, or in the truck between jobs. No complex menus. No learning curve. Just fast, clean invoicing that works from anywhere.
Ideal for independent plumbers and small businesses, this invoice maker helps you cut down on admin so you can focus on getting the work done. It’s mobile-friendly, contractor-ready, and refreshingly easy to use. Plus, you can customize invoices with line items for parts, labor, service fees, and recurring jobs, making sure every detail fits your plumbing business.
Try Tofu’s invoice maker today, free to get started right away.
Tip: Tofu also offers free resources for occasional or one-off invoice needs:
Tired of chasing invoices after a long day on the job? Tofu makes it easy to create and send estimates or invoices right from your phone — even at the job site.
Recognized as a leading choice for small businesses, QuickBooks Online connects invoicing directly with your accounting needs. Plumbers looking to handle more than just billing, such as tracking expenses, managing taxes, and generating detailed reports, will find a comprehensive financial overview all in one place.
Though it’s not tailored specifically for plumbing, QuickBooks Online makes it easy to keep your invoices, payments, and bookkeeping synced, reducing extra admin work and allowing your business to run smoothly.
FreshBooks is meant for small businesses that want easy invoicing combined with simple time tracking. For plumbers who charge by the hour or want to track labor alongside materials, FreshBooks keeps billing accurate without complicated setups.
It’s a straightforward tool that works well for solo plumbers or small teams who want to invoice clients quickly and keep an eye on how time is spent.
When plumbing businesses start growing beyond solo work, Housecall Pro steps in with tools to handle scheduling, dispatching, invoicing, and payments. This keeps your team efficient and your customers satisfied.
Its powerful mobile apps and intuitive features make it easy to stay organized, track jobs, and speed up payments, aiding plumbing teams run smoothly no matter their size.
For plumbing teams looking to automate routine tasks and reduce manual work, Service Fusion offers a solid mix of invoicing, scheduling, and customer management tools. It keeps your operations smooth by automating invoices, reminders, and payment tracking, so you can spend more time on the job and less on paperwork.
Its mobile-friendly design and built-in payment options make it easier to manage jobs and get paid quickly, whether you’re in the field or the office.
Tiered paid plans, pricing available upon request.
This comparison breaks down key features, pricing, customization options, and ease of use for the top tools for plumbing pros to get paid faster and stay organized, whether you’re a solo plumber or part of a growing team.
Tired of chasing invoices after a long day on the job? Tofu makes it easy to create and send estimates or invoices right from your phone — even at the job site.
Finding the right invoicing software can make running your plumbing operation smoother and more profitable. The key is choosing a tool that fits your workflow, handles multiple jobs efficiently, and helps you get paid without extra hassle. Here’s what to consider when making your choice:
Many plumbers also benefit from field service management software that combines invoicing with scheduling, job tracking, and team coordination, all in one place.
Remember, the best invoicing software is one that fits your workflow and helps you get paid without slowing you down.
When you’re comparing invoicing tools, the best options are the ones that make your day-to-day plumbing operation simpler and more efficient. Here’s what to look for in an invoicing software:
These features aren’t just valuable for plumbers. Many of the same tools are essential when it comes to invoicing for contractors, where speed, accuracy, and a professional look can make or break a job. For those managing crews or juggling multiple projects, the right software also supports invoicing for small businesses, helping you stay organized and reduce admin time.
Invoicing software isn’t just about sending bills; it can transform how your plumbing business runs. Here’s how:
Using invoicing software meant specifically for plumbers lets you focus on what matters, doing great work and growing your business.
Plumbing businesses often encounter invoicing challenges that can hinder cash flow and operational efficiency. Here's how these challenges manifest and how modern invoicing tools can address them:
Late payments are a common headache in the trades. In the U.S., many small business owners regularly face delays or unpaid invoices, which can disrupt cash flow and slow down operations. Inefficient invoice delivery or incomplete client information accounts for 61% of late payments.
How software helps:
Manually creating and sending invoices, updating spreadsheets, and tracking down payments takes time away from actual work. According to Avalara’s 2025 E-Invoicing Study, simplifying invoicing processes could unlock $116 billion in annual productivity gains in the U.S. alone.
Even a small slice of that, for example, just saving a few hours a week, can make a big difference for independent plumbing contractors trying to balance fieldwork, admin, and growing their business.
How software helps:
Creating quick, accurate estimates while on-site is a challenge without the right tools, especially when every job is different.
How software helps:
Many plumbers still rely on paper invoices or office-only software. That slows things down, especially when you're working on-site or between jobs.
How software helps:
The Tofu Invoice Maker is an ideal solution to these challenges. It’s easy to use, works offline, allows customization of branded invoices, and removes double-entry for recurring invoices.
Plumbers don’t have time to fight with clunky office software or search for old invoice templates. Whether you’re fixing a busted pipe or quoting a full re-pipe, you need tools that move as fast as your day does. That’s why more plumbing professionals are turning to Tofu, a smart, mobile-first invoice maker built specifically for trades like yours.
With Tofu, creating and sending invoices takes seconds, right from your phone, right after the job. No stacks of paperwork. No missed invoices. Just clean, professional billing that keeps your cash flow moving.
Here’s why plumbers are making the switch to Tofu:
For plumbing pros who’d rather focus on fixing problems than filing paperwork, Tofu makes invoicing easy, fast, and built for the way you actually work.
Finding the right invoicing software isn’t just about sending bills; it’s about running a smoother, more professional plumbing business. Whether you're a solo plumber looking for something simple and field-friendly, or managing a small team that needs organized billing and client tracking, there’s an option built for how you work.
These tools make it easier to send invoices, stay organized, and spend less time chasing paperwork. The best choice depends on your workflow and team size, but one thing’s clear: the right invoicing tool can save you time, reduce stress, and help your business grow.
Ready to simplify your invoicing and get paid faster? Download the Tofu Invoicing App on your phone or try the web version by visiting our pricing page to sign up and start billing professionally, no matter where you work.
Tofu is one of the best invoicing tools for plumbing contractors. It lets you create quick, professional estimates, convert them to invoices, and manage everything on the go. With mobile access and clean templates, it’s built to keep your plumbing jobs and payments organized in real time.
Yes. Invoicing tools designed for the plumbing service industry often include built-in payment links, card processing, and real-time notifications, aiding you in collecting payments quickly and reducing delays.
Plumbing contractors should look for mobile access, branded templates, fast plumbing estimating tools, and integrations with accounting software. These features simplify work orders and cut down on admin time.
Absolutely. Even solo plumbers benefit from invoicing software that reduces paperwork, speeds up payments, and keeps all your plumbing jobs organized in one place, whether you're at the office or in the field.
Modern invoicing platforms act as a streamlined solution for your plumbing business. They combine estimating, client management, and payment processing, helping your workflow run smoothly from the first job to the final invoice.
Tired of chasing invoices after a long day on the job? Tofu makes it easy to create and send estimates or invoices right from your phone — even at the job site.
Tired of chasing invoices after a long day on the job? Tofu makes it easy to create and send estimates or invoices right from your phone — even at the job site.