This blog helps freelancers find the best invoicing software to simplify billing, get paid faster, and manage their business efficiently in 2025.
Freelancers need invoicing software that helps them receive payments promptly, stay organized, and present themselves professionally, without wasting hours on paperwork. Whether you're a designer, contractor, or consultant, the right tool can fix your billing process.
In this guide, we break down the best invoicing tools for freelancers in 2025, from simple, free apps to full-featured platforms with invoices, mobile access, and online payments. You’ll learn what each one does best, who it’s ideal for, and how to choose the one that fits your workflow and budget.
Key Takeaways:
Freelancers don’t all work behind a desk; many are out in the field, meeting clients on-site, managing projects hands-on, or working across multiple locations. As a freelancer, you manage everything from delivering client work to handling invoices, payments, and finances. The right invoicing and field service management software makes all of that easier.
Instead of juggling spreadsheets, chasing late payments, or formatting invoices manually, you can simplify everything in one place. That means less admin, fewer headaches, and more time for paid work.
Here’s how the right tool can help:
Some invoicing tools include features designed for freelancers and small business owners, like quick estimates, mobile invoicing, and easy client management.
Let's take a look at the best invoicing tools for freelancers and how each of them fit your business needs.
Tofu is built for freelancers who want a fast, no-fuss way to send invoices and get paid, whether you're at your desk, on your phone, or wrapping up a client project on the go. From designers to consultants and developers, Tofu invoice maker allows you to stay organized and look professional, without the need for complicated software.
Ideal for self-employed professionals, Tofu makes billing easier so you can spend less time on admin and more time doing the work you actually get paid for.
Sign up for Tofu and send your first invoice in minutes.
Tip: Tofu also offers free resources for occasional or one-off invoice needs:
Whether you’re on-site, between projects, or managing multiple clients from your phone—Tofu helps freelancers send professional invoices in seconds.
For freelancers who bill by the hour, tracking time accurately isn’t optional; it’s how you get paid. FreshBooks makes that easy, combining simple invoicing with built-in time tracking, expense logging, and client management.
Instead of juggling timers, spreadsheets, and separate tools, you can track work as you go and turn hours into professional invoices in just a few clicks. It’s a practical choice for service-based freelancers who want billing to be faster, not harder.
QuickBooks Self-Employed is a great fit for freelancers who want to stay on top of invoicing and keep their taxes organized throughout the year. It combines easy invoice creation with smart expense tracking, mileage logging, and built-in tax estimates, helping self-employed professionals prepare for tax season without the usual scramble.
If you’re a freelancer juggling multiple clients, expenses, and quarterly tax payments, QuickBooks Self-Employed keeps everything in one place so you can send invoices and stay tax-ready without switching tools.
If you’re looking for more than just invoicing, like contracts, proposals, time tracking, and even tax tools, Bonsai brings it all together in one clean, freelancer-friendly workspace.
Instead of piecing together different apps for every part of your business, Bonsai offers an all-in-one platform built specifically for self-employed professionals. You can send invoices, track project hours, manage client contracts, and even plan for tax season, all without switching tools.
Wave stands out as one of the best free invoicing tools available, especially for solo freelancers who want professional invoices, payment collection, and income tracking without the overhead of monthly fees.
Wave doesn’t overwhelm you with features you don’t need. Instead, it gives you just enough: invoicing, payments, and basic bookkeeping.
Formerly known as AND.CO, Fiverr Workspace gives creative freelancers an all-in-one tool for proposals, e-signatures, time tracking, and task management. It’s designed to simplify your workflow without needing multiple apps.
Originally created with designers, writers, and other creative pros in mind, Fiverr Workspace offers an easier way to manage your freelance workflow, from first pitch to final payment. It’s still the same easy-to-use tool freelancers loved under the AND.CO name, now with added support and continued development from the Fiverr team.
Freelancers need invoicing tools that simplify payments, keep work organized, and support project management without requiring multiple apps. With so many options available, the best choice depends on how you work and which features matter most.
Here’s a clear breakdown of the top invoicing tools for freelancers in 2025:
We focused on what actually matters to freelancers: tools that save time, simplify billing, and ensure you get paid without the stress.
Here’s what we looked at:
These criteria allowed us to highlight the best invoicing and field service management software for freelancers, whether you're just getting started or ready to level up your business.
Tofu helps you skip the spreadsheets and stay on top of billing. Create estimates, track clients, and get paid faster — all in one sleek, simple dashboard.
Not all invoicing tools are created equal, especially when you're running a business solo. The right software should make billing quick, professional, and stress-free. Here are the top features to look for when choosing an invoicing tool as a freelancer:
You’re not always at a desk. Choose a tool that works just as well on your phone or tablet as it does on a computer, so you can send invoices from anywhere, even mid-project.
Tools with ready-to-use templates that support your branding let you send professional invoices quickly. This improves your image and reduces errors and payment delays.
Offering credit card or tap-to-pay options can dramatically speed up payment cycles. Integrating seamless online payments directly into your invoice cuts friction for clients and means you see money faster. In fact, 37% of freelancers around the globe prefer instant payments as it not only eases financial stress, but also resonates well with branding objectives.
Keeping all client details and billing records in one place simplifies repeat invoicing and follow-ups. Built-in client management reduces administrative tasks and helps freelancers, consultants, and contractors stay organized when managing multiple clients or recurring projects.
Tofu covers all of these key features by providing built-in client management, Stripe payment integration, and invoice customization for branding. Its mobile and web versions sync automatically to ensure that you don’t skip any details during the billing process.
The best invoicing tool for your business depends on your workflow and billing processes.
Here’s a quick guide to help you decide what’s right for you:
At the end of the day, the best invoicing software is the one that lets you get paid faster, easier, and with less stress.
Freelancing gives you freedom, but it also means managing every part of your business, including billing. Invoicing software takes the pressure off and aids you in staying organized, looking professional, and getting paid faster.
Here’s how the right tool makes a difference:
For many freelancers, especially those running solo or micro operations, invoicing tools double as invoicing software for small businesses, giving you the same professional tools and controls bigger companies rely on, without the complexity or high cost. When your billing process works with you, not against you, your business runs smoother and grows faster.
Some freelancers work behind a desk, but many are out in the field, on job sites, or constantly on the move. These professionals need invoicing tools that work wherever they are and don’t get in the way of getting paid.
Here are the types of freelancers who get the most value from easy, mobile-friendly invoicing software:
If you’re running your freelance business from the field, your truck, or your phone, a flexible invoicing tool isn’t just helpful, it’s essential.
When you're juggling client work, managing your own business, and trying to stay on top of payments, the last thing you need is complicated billing software. Freelancers are switching to Tofu because it keeps invoicing quick, easy, and built for the real world.
Whether you're a solo contractor, field pro, or creative working on-site or on the move, Tofu allows you to send professional invoices in seconds, no desktop needed, no training required.
Here’s why more freelancers are making the move:
If you’re looking for a straightforward tool that gets you paid quickly without slowing you down, Tofu is built for you. Try Tofu’s invoice maker today!
Invoicing software isn’t just about getting paid; it’s about running your business more smoothly. For freelancers in 2025, the best tools are the ones that are simple to use, save time, and allow you to stay on top of your finances without adding extra work to your day.
Choosing the right invoicing tool gives you more than just clean invoices; it gives you confidence, clarity, and the freedom to focus on your craft. With the right setup, you can spend less time worrying about admin and more time doing the work that gets you paid.
Ready to simplify your invoicing and get paid faster? Download the Tofu Invoicing App on your phone or try the web version by visiting our pricing page to sign up and start billing professionally, no matter where you work.
Tofu is a top choice for freelancers needing fast, simple, and professional invoicing. It works on mobile and web, offers clean templates, easy client management, and built-in payment tools, making invoicing quick and hassle-free.
Yes, freelancers should always issue invoices to request payment, keep clear records, and support tax reporting. Using an online invoicing platform makes sending invoices easier and more professional.
Self-employed freelancers can use invoicing software or templates that include client info, services, payment terms, and totals. Good software simplifies invoicing, saving time and reducing errors.
Look for mobile access, easy invoice creation, online payment options, estimate-to-invoice conversion, and client management. Integration with time tracking and accounting software also helps keep everything organized.
Free invoicing tools like Wave work well for solo freelancers starting out. They cover basic invoicing needs but may lack advanced features. Growing businesses often benefit from paid tools with optimized steps and advanced reporting.
With built-in templates, saved client info, and one-click payment options, Tofu helps you bill fast — and get paid even faster.