7 best invoicing apps for contractors in 2026 (mobile & web)

You didn't get into contracting to do paperwork – you got into it to do the work. The invoice is just what gets you paid.

Most invoice software is built for office workers with big monitors and plenty of time. Contractors work differently. You're invoicing from your phone, sitting in your van or standing on a job site after a 10-hour day. You need something fast enough to send a professional invoice before you leave the customer's driveway.

This guide compares the top invoicing software for contractors, evaluating mobile usability, payment processing, ease of use, and pricing. Whether you're a solo plumber or running a small HVAC crew, you'll find the right fit below.

Quick comparison table

Read our detailed breakdown of each tool below.

How we evaluated these tools

Our criteria included mobile app performance (can you create an invoice in under two minutes from your phone?), payment gateway support (do customers have multiple ways to pay?), automation features (does it send a reminder so you don't have to?), and overall simplicity for business owners who don't want to learn accounting software just to get paid faster.

The top 7 invoicing software tools to check out

1. Tofu

Tofu Field Service is field service management software for contractors like plumbers, electricians, and HVAC techs. It runs the whole job in one place: scheduling, estimates, invoices, payments, and customer history, on mobile and web.

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Features:

• Quick mobile invoicing
• Automated payment reminders
• Multiple payment methods
• Recurring invoices for repeat clients
• Invoice customization with branding

Pros:

• Send invoices in seconds
• Get money instantly when customers pay on their phone
• Use it in basements or areas with no signal
• No tutorial needed - just open and start using
• Know exactly what you're paying with no surprises

Cons:

• Not full accounting software (by design)
• Fewer integrations than enterprise platforms
• No recurring jobs in current version

Pricing:

• Solo: $29/month (one user)
• Team: $79/month (up to 5 workers)
• Business: $149/month (up to 10 workers)
• Annual billing: $15, $50 and $100 per month
• 7-day free trial, no payment upfront

Best for: Small crews who need simple app, with essential features, to invoice from job sites.

2. Jobber

Jobber combines job scheduling, client management, and billing into one platform. If you need to manage crews, track appointments, and convert estimates into invoices, it handles that workflow end to end. The client portal lets customers approve quotes and pay online, reducing back-and-forth.

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Features:

• Job scheduling and dispatch
• Online booking
• Route optimization
• QuickBooks integration
• Client hub for approvals

Pros:

• All-in-one for scheduling and billing
• Client portal reduces phone calls
• Strong quote-to-invoice workflow

Cons:

• Higher starting price than dedicated invoice apps
• Can feel like overkill for simple invoicing

Pricing:

• Core: $39/month
• Connect: $119/month
• Grow: $199/month

Best for: Growing service businesses that need scheduling and invoicing in one tool.

3. QuickBooks Online

QuickBooks Online is full accounting software – invoicing plus expense tracking, tax reports, bank reconciliation, and financial statements. If you need detailed recordkeeping for your accountant, it delivers. The invoicing features work on mobile, but the app is clearly designed for managing your business from a desk.

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Features:

• Full accounting suite
• Expense tracking
• Tax preparation tools
• Payroll integration
• Bank reconciliation

Pros:

• Comprehensive accounting and invoicing in one place
• Strong integrations with banks and accountants
• Detailed financial reports for tax time

Cons:

• Steeper learning curve
• Mobile experience isn't field-optimized

Pricing:

• Simple Start: $38/month
• Essentials: $75/month
• Plus: $115/month
• Advanced: $275/month

Best for: Contractors who need full accounting software and are comfortable with complexity.

4. Xero

Xero offers a cleaner interface than QuickBooks while still providing solid accounting features. It works well for contractors who want invoicing alongside bank reconciliation and cash flow visibility without getting overwhelmed. Better suited for office use than job-site invoicing.

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Features:

• Automated bank reconciliation
• Multi-currency support
• Inventory tracking
• Third-party app integrations
• Project tracking

Pros:

• Modern, intuitive interface
• Unlimited users on all plans
• Strong bank reconciliation

Cons:

• Mobile app isn't field-optimized
• Some features require higher tiers

Pricing:

• Starter: $29/month
• Standard: $50/month
• Premium: $75/month

Best for: Contractors who want accounting software with a cleaner user experience.

5. FreshBooks

FreshBooks focuses on making billing simple. Clean invoice templates, straightforward payment acceptance, and automated reminders help you get paid faster without manual follow-up. The mobile app works well enough for contractors who need to invoice on the go.

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Features:

• Time tracking
• Project management
• Expense management
• Client portal
• Automated late payment reminders

Pros:

• Very easy to learn and use
• Clean, professional invoice templates
• Good time tracking integration

Cons:

• Limited to 5 clients on cheapest plan
• Gets expensive as you scale

Pricing:

• Lite: $21/month
• Plus: $38/month
• Premium: $65/month
• Select: Custom pricing

Best for: Freelancers and solo contractors who want simple billing software.

6. Zoho Invoice

Zoho Invoice offers over 30 invoice templates, a client portal, and strong integration options – all with a generous free tier. It connects with CRM systems, Google Drive, Gmail, Slack, and the broader Zoho ecosystem. Setup takes more time than simpler tools.

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Features:

• Multi-language support
• Recurring invoices
• Payment reminders
• Client portal
• Expense tracking

Pros:

• Completely free for core features
• Extensive customization options
• Strong integrations across platforms

Cons:

• Takes longer to set up
• Best features require Zoho ecosystem buy-in

Pricing: Free: $0 – Create tax-compliant invoices, email or save as PDF, accept payments via cards/e-wallets/ACH, automate payment reminders. No paid tiers required – Zoho Invoice is free invoicing software.

Best for: Contractors who want free invoicing with room to grow into integrations.

7. Stripe Invoicing

Stripe Invoicing is payment processing first, invoicing second. It handles credit cards, bank transfers, and ACH with a fast checkout experience. If you already use Stripe, adding invoicing requires minimal setup. It's lighter on contractor-specific workflows like estimates or job costing.

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Features:

• One-time and recurring billing
• No monthly fees
• Global payment support
• Automatic payment retries
• Subscription management

Pros:

• Seamless if you already use Stripe
• Fast, reliable payment processing
• Global payment support

Cons:

• Not designed specifically for contractors
• Limited invoicing features compared to dedicated tools

Pricing:

• Cards and wallets: 2.9% + 30¢ per successful transaction (domestic cards), +0.5% for manually entered cards, +1.5% for international.
• Link (accelerated checkout): 2.9% + 30¢ per transaction, or 2.6% + 30¢ for Instant Bank Payments.
• ACH Direct Debit: 0.8% with $5 cap.
• Buy Now Pay Later (Klarna): 5.99% + 30¢ per transaction.
• Payment Links: Included with Payments.
• Custom domain: $10/month.
• Post-payment invoices: 0.4% on transaction total, $2 cap per invoice

Best for: Contractors already using Stripe who want simple invoicing added on.

Best invoicing software by use case

Conclusion

Contractors don't need more business tools cluttering up their phones. They need fewer tools that actually work when they're standing in a customer's driveway after a long day.

If you want software that prioritizes speed, mobile usability, and getting paid without chasing payments manually, Tofu belongs on your shortlist. It won’t replace your accounting software, but it runs the job itself: schedule it, estimate it, invoice it, and collect payment on site.

For contractors who need more comprehensive platforms, Jobber handles scheduling and invoicing together, while QuickBooks and Xero cover full accounting needs. Match the tool to how you actually work, not how you think you should work.

Ready to stop chasing payments? Try Tofu free and run your first job in under a minute.