The Best Invoicing Software for Contractors in 2025

In this guide, we compare the best invoicing software for contractors in 2025, built to help contractors send invoices faster, receive payments, and stay organized.

If you're in construction, home services, or any field-based trade, invoicing is a key part of getting paid. But with so many software options out there, it’s tough to know which ones are worth your time. Below, we break down the best invoicing apps for contractors, what they offer, and how to choose the right one for your business.

Key Takeaways:

• Selecting the right invoicing software can optimize billing, improve cash flow, and reduce paperwork for contractors.
• User-friendly apps like Tofu are designed specifically for field pros, letting you create, send, and track invoices right from the job site.
• Look for invoicing software that offers professional templates, easy payment collection, and job tracking tailored to construction professionals.
• Avoid common mistakes like picking overly complex tools or ignoring mobile access; the best contractor software fits your unique workflow.

Who This Contractor Invoicing Software Guide Is For

Whether you’re just getting started or have years in the field, finding the right invoicing and field service management software can be a challenge. This guide is built for:

• Independent contractors who need a simple way to send estimates and invoices, track payments, and stay organized on the go.
• Freelancers and solo tradespeople looking for clean, professional invoicing without the hassle of spreadsheets or clunky tools.
• Construction businesses and general contractors juggling multiple projects, large invoices, and complex billing needs.

If you run a small crew, handle jobs solo, or manage full-scale construction work, this guide will make it easier to choose the right tool to:

• Create and send estimates and invoices in minutes.
• Reduce paperwork and manual errors.
• Get paid faster, and with less back-and-forth.

At the end, you’ll know exactly what to look for in invoicing software, so you can spend less time chasing payments and more time getting the job done.

Top Invoicing Software for Contractors in 2025

With so many options available, it’s important to understand what features matter most for contractors and how each software stands out. Let's explore the top options of 2025:

1. Tofu – Best Mobile and Web Invoicing App for Independent Contractors

Tofu is an invoicing app built for contractors and field service pros, including electricians, plumbers, auto techs, and handypeople who need to send estimates and invoices easily from the job site or office. Available on both mobile and web, Tofu lets you create, send, and manage invoices quickly and professionally, whether you’re on your phone or at your desk.

Designed for speed, simplicity, and professionalism, it’s the go-to invoicing tool for pros who want to spend less time on paperwork and more time getting paid.

Key Features:

• Mobile and Web Access: Create, send, and manage invoices from your phone, tablet, or computer, perfect for busy contractors working on the go or in the office.
• Fast, Professional Estimates: Send polished estimates that help you win jobs; approved estimates convert to invoices with a single tap.
• Ready-to-Use Templates: Generate clean, branded invoices quickly with easy-to-use templates made for contractors.
• Intuitive, No-Fuss Design: A straightforward interface built for quick billing without unnecessary features slowing you down.
• Easy Payment Options: Accept payments via Stripe, including credit cards and tap-to-pay in the field, helping you get paid faster.
• Quick Setup: Get started right away, no complicated onboarding, just download, log in, and start billing.
• Built-in CRM: Manage client relationships with a dedicated Clients section. Each profile displays related invoices, estimates, contact info, and address, and lets you create new estimates or invoices directly from the client view.

Best For:

• Contractors who invoice regularly: Ideal for professionals who send multiple invoices each week and need a reliable mobile tool.
• Field pros working from phones: Built for job sites, not desktops, perfect for workers who rely on their phone or tablet.
• Anyone tired of sending PDFs or Word docs: A clean alternative to manual templates or outdated formats.
• Small teams that want to stay organized: Keeps client details and invoice history in one simple, easy-to-access place.

Pricing:

• Plus Plan: $9/week
• Premium Plan: $19/month

Tip: Tofu also offers free resources for occasional or one-off invoice needs:

• Invoice Generator: Create a simple invoice in your browser, no downloads or sign-up required
• Invoice Templates for Different Industries: Download static invoice files in Word, Excel, or PDF.

2. QuickBooks – Best for Invoicing + Bookkeeping

QuickBooks is one of the most well-known accounting tools out there, and for good reason. It’s more than just invoicing software: it combines billing, bookkeeping, and business financials all in one place. While it’s more comprehensive than what many solo contractors need, it’s a strong option if you want to track every dollar in and out of your business.

QuickBooks offers cloud-based tools for creating invoices, tracking expenses, logging payments, and even preparing for tax time. It’s a good fit for contractors who want both invoicing and full bookkeeping in one system.

Key Features:

• Invoices and estimates: Send branded invoices and quotes directly to clients.
• Track expenses and income: Monitor your business finances in real-time.
• Sync with bank accounts: Automatically pull in transactions for easier bookkeeping.
• Tax-time prep tools: Categorize expenses and generate reports for your accountant.
• Mobile and desktop access: Use it on your phone or computer.

Best For:

• Contractors who want bookkeeping too: Great if you’re looking for a full financial picture, not just invoicing.
• Businesses with a part-time bookkeeper: Easy to share access and keep everyone on the same page.
• Users comfortable with accounting softwares: Offers a lot of tools, but with a learning curve.
• Growing companies with complex needs: Handles everything from payroll to inventory.

Pricing:

• Simple Start Plan: $19/month
• Essentials Plan: $27/month
• Plus Plan: $30/month
• Advanced Plan: $70/month

3. FreshBooks – Best for Freelance and Project-Based Contractors

Built specifically for freelancers and small service businesses, FreshBooks is a cloud-based invoicing and accounting platform. It offers flexible tools to manage client projects, send professional estimates and invoices, and track billable time efficiently.

For contractors who work on a project basis or bill hourly, FreshBooks simplifies staying organized and maintaining a polished, professional image. It’s particularly valuable for solo contractors who juggle both the hands-on work and the administrative side of their business.

Key Features:

• Create and send invoices: Clean, professional invoices you can customize and send in minutes.
• Convert estimates to invoices: Win the job, then invoice for it without starting from scratch.
• Track time and expenses: Log hours and costs directly to each project.
• Client communication tools: See when clients view invoices and send follow-ups.
• Works on mobile and desktop: Access your account from anywhere.

Best For:

• Freelancers and solo contractors: Designed for one-person teams juggling projects and clients.
• Project-based businesses: Useful for quoting, tracking, and billing by job.
• Hourly contractors: Built-in time tracking makes hourly billing easy.
• Contractors who need client visibility: See when invoices are viewed and follow up faster.

Pricing:

• Lite Plan: $8.40/month
• Plus Plan: $15.20/month
• Premium Plan: $26/month

4. Invoice2go – Best for Simple, Fast Invoicing

Developed for small businesses and solo contractors, Invoice2go offers a simple, no-fuss invoicing app that lets you create and send invoices quickly. Its mobile-friendly interface and straightforward tools make it ideal for field professionals who want to focus on fast, hassle-free billing without extra features slowing them down.

When you need a lightweight app that delivers professional invoices quickly, without the complexity of full accounting systems, Invoice2go can be a reliable choice.

Key Features:

• Quick invoice creation: Build and send invoices in just a few taps.
• Customizable templates: Add your logo and colors to match your business.
• Estimate-to-invoice conversion: Win a job and send the invoice right away.
• Track invoice status: See who’s paid and who hasn’t.
• Mobile-first design: Use it from your phone or tablet in the field.

Best For:

• Contractors who want speed and simplicity: Get in, send the invoice, and move on.
• Solo tradespeople and freelancers: Lightweight; enough for one-person businesses.
• Field pros working on the go: Built for mobile use, not office setups.
• Contractors who send occasional estimates: Useful for turning quotes into invoices quickly.

Pricing:

• Starter Plan: $5.99/month
• Professional Plan: $9.99/month
• Premium Plan: $39.99/month

5. Bonsai – Best for Managing Contracts and Proposals

More than just an invoicing tool, Bonsai is an all-in-one business platform designed for freelancers and contractors who need to manage proposals, contracts, and client workflows with ease. While it includes essential invoicing features, its standout capability lies in streamlining the entire client management process from start to finish.

For contractors or freelancers frequently sending detailed quotes or formal agreements before beginning work, Bonsai provides a polished, professional solution to handle everything within a single platform.

Key Features:

• Create and send proposals: Build branded proposals and get client approval fast.
• Manage contracts digitally: Send legally vetted contracts and collect e-signatures.
• Invoice and get paid: Send invoices and accept payments directly through the platform.
• Track project workflows: Manage deliverables, milestones, and timelines.
• Client CRM tools: Keep track of client details and past projects.

Best For:

• Freelancers and solo contractors: Especially useful for those who handle client relationships end-to-end.
• Pros who send contracts regularly: Great for services that require signed agreements before starting.
• Contractors offering detailed proposals: Makes it easy to organize complex project scopes and win client approval faster.
• Service businesses that want all-in-one tools: Combines proposals, contracts, invoices, and payments.

Pricing:

• Basic Plan: $15/month
• Essentials Plan: $25/month
• Premium Plan: $39/month
• Elite Plan: $59/month

Comparison Table: Invoicing Tools for Contractors

We’ve put together a quick side-by-side look at the top invoicing tools to make it easier to find the best fit for your business.

Why Contractors Need Specialized Invoicing Software

Contractors and freelancers face unique invoicing challenges. Relying on manual methods like spreadsheets, PDFs, or paper invoices often leads to delays, mistakes, and cash flow problems. In fact, 40% of small businesses cite late payments as their biggest cash flow challenge, which is often caused by invoicing inefficiencies.

Specialized invoicing software for small business owners and field pros, including HVAC invoicing software , is designed to solve the everyday headaches of billing. These tools speed up the invoicing process and help you create and send professional invoices quickly, cutting down on paperwork. With features like real-time payment options, you can keep better control of your cash flow and stay on top of what’s been paid.

Benefits of Specialized Invoicing Software

Specialized invoicing tools are designed to simplify your billing process and improve key aspects of your business operations:

• Get paid faster: Accurate, timely invoices improve your cash flow.
• Save time: Cut down on admin work and focus more on your projects.
• Look professional: Use customizable, branded invoices that build trust.
• Stay on top of money: Real-time tracking and easy reporting help you manage finances better.

Whether you're exploring freelancer invoicing software or running a small business that needs better billing tools, there's a solution built for the way you work. Switching to specialized invoicing software means faster payments, less admin, and a more professional image that makes it easier to win jobs and grow your business.

Key Features to Look for in Contractor Invoice Apps

Not all invoicing apps are built the same, especially for contractors, freelancers, and small business owners. Here are the key features to look for in contractor invoicing software to save time and get paid faster:

• Mobile-Friendly Design: Work from anywhere with an app that’s fast and easy to use on your phone or tablet.
• Easy Estimate and Invoice Creation: Quickly make professional estimates and invoices, with the ability to turn estimates into invoices in one step.
• Customizable Templates: Brand your invoices with your logo, colors, and contact details using clean, professional templates.
• Payment Integrations: Connect with popular payment processors to accept payments seamlessly, making it easier for clients to pay you promptly.
• Offline Capability: Create and send invoices even without internet access, perfect for job sites with spotty connection.
• Integration with Other Tools: Connect with accounting software, payment processors, or CRM tools to simplify your workflow.

The right invoicing software with these features makes billing easier and faster, so you can focus on your work and get paid on time.

How to Choose the Right Invoicing Software for Your Contracting Business

Picking the right invoicing software can feel overwhelming with so many options out there. Here’s a simple guide to walk you through the best fit for your contracting business:

• Know Your Needs: Think about what features matter most to you. Do you need a mobile app? Time and expense tracking? Or just a simple way to send estimates and invoices?
• Consider Your Business Size and Type: Are you a solo freelancer, a small HVAC company, or a larger construction business? Some tools work better for certain types of contractors and business sizes.
• Look for Ease of Use: Choose software that’s easy to learn and quick to use. You don’t want to waste time figuring out complicated setups or features you don’t need.
• Check Pricing: Make sure the cost fits your budget. Some apps charge monthly, others weekly, and some have free options. Watch out for extra fees for payments or additional users.
• Think About Payment Options: The faster you get paid, the better. Look for software that supports the payment methods your clients prefer, like credit cards, bank transfers, or online payments.
• Test the Mobile Experience: Since you’re often working on the go, try the app on your phone or tablet to see how easy it is to create and send invoices from the field.
• Read Reviews and Try Free Trials: See what other contractors say and take advantage of free trials or demos to get a feel for the software before committing.

When you focus on these points, you can find invoicing software that fits your workflow, speeds up your payments, and lets you spend more time on your projects.

Common Mistakes Contractors Make When Choosing Invoicing Software

Picking the right invoicing software is very important, but many contractors make mistakes that cost time and money. Here are three common pitfalls and how to avoid them:

Choosing Software That Isn’t Mobile-Friendly

As a contractor, you’re often out in the field, not sitting behind a desk. If your invoicing app isn’t built for mobile use, you’ll spend extra time waiting to get back to the office just to send invoices. This slows down your cash flow and adds frustration.

In fact, 52% of small businesses report that mobile-friendly software is “very important” when choosing business tools. Look for software with a fast, clean mobile interface that lets you create and send invoices directly from your phone or tablet, anytime, anywhere.

Overpaying for Features You Don’t Need

It’s tempting to go for software packed with every feature imaginable. But many contractors don’t need complex project management or accounting tools bundled in.

Paying for features you won’t use just adds to your costs; 60% of small businesses feel they pay for software features they never use, leading to wasted budgets. Instead, focus on software that covers your core needs, like easy estimate and invoice creation, payment tracking, and professional templates, so you only pay for what truly supports your business.

Skipping the Free Trial or Demo

Every contractor’s workflow is different, so what works well with one invoicing software might not suit another. Not testing the software before buying means you could get stuck with a tool that doesn’t fit how you work or is confusing to use.

Take advantage of free trials or demos to explore the app firsthand. This way, you’ll know if it’s intuitive, mobile-friendly, and truly makes your invoicing faster and easier before committing.

Mobile vs. Desktop Invoicing for Contractors On the Go

Contractors today need invoicing tools that keep up with their busy, mobile work life. Both mobile and desktop invoicing have their benefits, but knowing which fits your workflow can save you time and hassle.

Mobile invoicing lets you create, send, and track invoices right from your phone or tablet, perfect for job sites and quick billing. Desktop invoicing often offers more detailed features and easier access to reports, but usually requires you to be at a computer.

Here’s a quick comparison to help you decide:

For Tofu users, there is no need to choose between mobile or desktop invoicing. Tofu offers a fully integrated solution with both mobile and web platforms, enabling contractors to manage invoicing seamlessly from the field or the office, providing maximum flexibility and efficiency.

Why More Contractors Are Switching to Tofu in 2025

Contractors need tools that work wherever the job takes them, on-site, in their trucks, or between appointments. That’s why many professionals are choosing Tofu, a flexible invoicing solution designed for both mobile and web, built specifically with contractors in mind.

Tofu makes invoicing and job tracking simple, fast, and reliable, all from your phone. No more juggling clunky PDFs or desktop software. Just clean, professional invoices and real-time job updates that keep you in control of your work.

Here’s why contractors prefer Tofu:

• Mobile-Ready Invoicing: Create and send invoices in minutes, right from the job site or your truck, with an interface optimized for one-handed use, offline access, and visibility even in direct sunlight.
• Professional Invoice Templates: Make a strong first impression with polished, branded invoices that help build trust and win more jobs.
• No Setup Required: Tofu is ready to use out of the box, so you can start billing and managing projects without any learning curve.

Whether you’re working solo or running a crew, Tofu cuts down your paperwork so you can focus on what matters: getting paid and getting the job done. It’s the invoicing app built for contractors who want to work smarter, not harder.

Final Thoughts: Picking the Best Contractor Invoice App in 2025

Finding the right invoicing software is one of the smartest moves a contractor can make to manage finances and get paid on time. In 2025, the key is selecting an app that fits your unique business needs, whether you’re a solo pro or managing a growing crew.

What works best depends on your projects, business size, and specific invoicing challenges. Tools like Tofu, QuickBooks, and FreshBooks each serve different types of contractors, so focus on the features that matter most: mobile access, ease of use, professional templates, and job tracking.

The ideal software won’t just simplify invoicing, it improves cash flow, cuts down paperwork, and frees up time so you can focus on what you do best: delivering great work and growing your business.

Ready to simplify your invoicing and get paid faster? Tofu Invoicing App on your phone or try the web version by visiting our pricing page to sign up and start billing professionally, no matter where you work.

FAQ

How to generate an invoice as a contractor?

To generate an invoice as a contractor, start by choosing invoicing software designed for service professionals. Then, enter your client’s contact details, list the services provided with clear descriptions, include rates or flat fees, add taxes (if applicable), and set a due date. Good contractor software will also let you save templates, add your logo, and track when the invoice is viewed or paid, streamlining the whole process from job to payment.

What should contractors look for when choosing estimate and invoice software?

Contractors should prioritize software that’s easy to use on mobile devices, offers professional templates, and supports quick payment collection. Modern invoicing software that lets you create an invoice, send recurring invoices, and track payments can save time and improve cash flow.

Is there invoicing software specifically designed for construction professionals?

Yes, tools like Tofu are built with construction professionals in mind. Tofu offers industry-relevant features such as creating estimates, mobile and web invoicing, and clean, professional templates that make it easy to manage billing from the field. It’s a practical solution for contractors who need reliable, easy-to-use software that fits the pace of construction work.

How does using invoicing software help contractors get paid faster?

Invoicing software speeds up the billing process by letting you create and send invoices immediately from the job site or office. Many apps also include payment reminders and easy payment options, helping contractors collect payments promptly.

How do I decide which software to choose for my contracting business?

Consider your business size, the types of projects you handle, and the features that matter most, like mobile access, integration capabilities, and easy ways to create and send invoices. The right software for construction professionals should fit your workflow, save you time, and make managing billing and invoicing more efficient.