Most invoice software is built for office workers. We review the best invoicing tools for contractors who need to send professional invoices from job sites in 2026.
You didn't get into contracting to do paperwork – you got into it to do the work. The invoice is just what gets you paid.
Most invoice software is built for office workers with big monitors and plenty of time. Contractors work differently. You're invoicing from your phone, sitting in your van or standing on a job site after a 10-hour day. You need something fast enough to send a professional invoice before you leave the customer's driveway.
This guide compares the top invoicing software for contractors, evaluating mobile usability, payment processing, ease of use, and pricing. Whether you're a solo plumber or running a small HVAC crew, you'll find the right fit below.
Read our detailed breakdown of each tool below.
Our criteria included mobile app performance (can you create an invoice in under two minutes from your phone?), payment gateway support (do customers have multiple ways to pay?), automation features (does it send a reminder so you don't have to?), and overall simplicity for business owners who don't want to learn accounting software just to get paid faster.
Get Tofu and start sending professional invoices in minutes
Tofu is a mobile and web app that helps contractors like plumbers, electricians, and HVAC techs manage their jobs – solo or in small crews. It started as an invoicing tool and now also handles scheduling, estimates, payments, and customer info – all in one place.
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Best for: Solo contractors and small crews who need simple app, with essential features, to invoice from job sites.
Jobber combines job scheduling, client management, and billing into one platform. If you need to manage crews, track appointments, and convert estimates into invoices, it handles that workflow end to end. The client portal lets customers approve quotes and pay online, reducing back-and-forth.
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Best for: Growing service businesses that need scheduling and invoicing in one tool.
QuickBooks Online is full accounting software – invoicing plus expense tracking, tax reports, bank reconciliation, and financial statements. If you need detailed recordkeeping for your accountant, it delivers. The invoicing features work on mobile, but the app is clearly designed for managing your business from a desk.
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Best for: Contractors who need full accounting software and are comfortable with complexity.
Xero offers a cleaner interface than QuickBooks while still providing solid accounting features. It works well for contractors who want invoicing alongside bank reconciliation and cash flow visibility without getting overwhelmed. Better suited for office use than job-site invoicing.
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Best for: Contractors who want accounting software with a cleaner user experience.
FreshBooks focuses on making billing simple. Clean invoice templates, straightforward payment acceptance, and automated reminders help you get paid faster without manual follow-up. The mobile app works well enough for contractors who need to invoice on the go.
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Best for: Freelancers and solo contractors who want simple billing software.
Zoho Invoice offers over 30 invoice templates, a client portal, and strong integration options – all with a generous free tier. It connects with CRM systems, Google Drive, Gmail, Slack, and the broader Zoho ecosystem. Setup takes more time than simpler tools.
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Pricing: Free: $0 – Create tax-compliant invoices, email or save as PDF, accept payments via cards/e-wallets/ACH, automate payment reminders. No paid tiers required – Zoho Invoice is free invoicing software.
Best for: Contractors who want free invoicing with room to grow into integrations.
Stripe Invoicing is payment processing first, invoicing second. It handles credit cards, bank transfers, and ACH with a fast checkout experience. If you already use Stripe, adding invoicing requires minimal setup. It's lighter on contractor-specific workflows like estimates or job costing.
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Best for: Contractors already using Stripe who want simple invoicing added on.
Join thousands of contractors who trust Tofu for fast, easy invoicing. Sign up today and simplify your billing.
Contractors don't need more business tools cluttering up their phones. They need fewer tools that actually work when they're standing in a customer's driveway after a long day.
If you want simple invoice software that prioritizes speed, mobile usability, and getting paid faster without chasing payments manually, Tofu belongs on your shortlist. It won't replace your accounting software or manage your project schedules – it just helps you get paid.
For contractors who need more comprehensive platforms, Jobber handles scheduling and invoicing together, while QuickBooks and Xero cover full accounting needs. Match the tool to how you actually work, not how you think you should work.
Ready to stop chasing payments? Try Tofu free and send your first invoice in under a minute.
Key features are a mobile app that works reliably in the field (including offline), professional invoice templates, online payment options so customers can pay by credit card or bank transfer, payment tracking, and automated reminders. Expense tracking is useful if you need it for tax purposes.
Yes, several tools are specifically designed for this. Tofu, Jobber, and FreshBooks all offer mobile apps that let you create and send professional invoices while you're still on location. Tofu works even without the internet – it saves and syncs automatically once you're back online.
Invoicing apps focus on speed and getting bills out quickly. They handle creating invoices, sending them, accepting payments, and tracking what's been paid. Accounting software goes deeper into financial management including expense categorization, tax reports, profit and loss statements, and bank reconciliation.
If speed is your primary concern, Tofu is designed specifically for that. The entire interface is built around creating and sending a professional invoice in under sixty seconds from your phone. Jobs automatically generate synced invoices, and payment tracking plus automated reminders handle follow-up.
Good invoice software improves cash flow in several ways. Sending invoices immediately after work is completed shortens the time between completing a job and getting paid. Offering online payment options removes friction that delays customer payments. Automated reminders catch overdue invoices before they become seriously late. Payment tracking gives you visibility into expected income so you can plan expenses accordingly.
Start using Tofu and create invoices faster than ever. No setup, no stress — just clean, professional billing.