How does job status tracking work?

Each job has a status: Scheduled, In Progress, or Completed. Update it as the work moves forward. See all your jobs and their current status from the job list – so you always know what's done and what's next.

Does Tofu automatically create an invoice from the job?

Yes. Add services or materials to a job and the invoice builds automatically. Update a line item in the job and it updates in the invoice. No manual conversion, no re-entering the same information twice.

Can I send an estimate or invoice right from the job page?

Both. From the job page, send an estimate or an invoice with one tap. When the client approves the estimate, convert it to an invoice instantly – no spreadsheet, no switching apps.

What size crews is Tofu built for?

Tofu works for small crews and teams up to 10 people. You're not paying for a dispatch system built for 50 technicians. The job management, scheduling, and invoicing tools are sized for how small field service businesses actually run.

What does a job look like in Tofu?

A job is one place that holds everything about a single visit: the client, the job site address, the date and time, services and materials, notes, photos, and the invoice. Update the status as the work progresses – from Scheduled to Completed. The full history stays there.

Can I attach photos and add notes to a job?

Yes. Attach before-and-after photos directly to the job. Add notes for the client – they'll appear on the invoice – or keep internal notes only you can see. Everything stays connected to the job record.

Can I use Tofu offline at the job site?

Yes. Create jobs, log work details, and attach photos without a signal. Everything saves and syncs automatically once you're back online – built for spotty service and real field conditions.

Does Tofu work across different trades – HVAC, plumbing, electrical, landscaping?

Yes. Tofu is used by contractors across field service trades: HVAC, plumbing, electrical, painting, roofing, landscaping, cleaning, appliance repair, handyman services, and more. The job structure is flexible enough for any type of service call or work order.

TOFU

Payment reminders

payment reminder software

Stop chasing. Get paid

Tofu chases your unpaid invoices automatically, so you don't have to.

Get started for free

❤️

15,124

users joined last week

How it works

1. Send the invoice

Bill the client the same way you always do.

2. Tofu keeps track

Tofu sees which invoices are paid and which are still open, so you do not have to keep a running list.

3. Reminders go out

When an invoice goes unpaid, Tofu sends the follow-up for you. No awkward "just checking in".

4. You get paid

The client pays the way they prefer. Once it is marked paid, reminders stop.

Set it once, then forget it

Turn reminders on and Tofu handles the follow-up for you. Make the message sound like you, pick which invoices get reminders, and switch them off for the clients who always pay on time. It runs in the background while you are on the next job.

When should you send a payment reminder?

A payment reminder is a short, polite message that tells a client an invoice is coming due or is already overdue, and asks them to pay. A good reminder is timely, specific, and easy to act on. Here is a simple schedule that works for most trade jobs:

Reminder	When to send	Tone
Friendly heads-up	3 to 7 days before the due date	Polite, informational
Due-date nudge	On the due date	Neutral reminder
First follow-up	3 to 7 days overdue	Firm but friendly
Final notice	14 to 30 days overdue	Direct, with next steps

You do not have to send these by hand. Tofu can run the whole sequence for you.

Why Tofu

Mobile-first

Send invoices and reminders from your phone, right from the job site or the truck.

Works offline

Keeps working when the signal does not, so a dead zone never stops you.

All in one

Jobs, invoices, estimates, payments, and reminders live in one app.

Loved 🧡 by 1.9 million
business owners

Some switched from QuickBooks. Others used to do everything manually

★★★★★

Excellent 4.8

based on reviews of Tofu Field Service on Trustpilot.

Looks clean, sends fast. My clients love it too

★ ★ ★ ★ ★

Fabiannm84

This product makes invoice is a breeze, while making you look like a fortune 500 corporation

★ ★ ★ ★ ★

VEENAKAMARV

The most efficient Invoice app you can find. Facilitated my invoice experience. The layouts & available invoicing options for better presentation!Easy to set up in minutes, definitely recommend.

★ ★ ★ ★ ★

bennyhunnit

Easy to use and have invoices on the move!

★ ★ ★ ★ ★

ivanr8a

This a great app if your making the invoice on the road on your phone

★ ★ ★ ★ ★

angie2tall

I can just download this straight to my phone works perfect for my small business.

★ ★ ★ ★ ★

TiffNunez

FAQs

Everything you need to know about the product and billing

Still have questions?

Get in touch

❤️

Start getting paid on time

Try Tofu free

payment reminder software

Stop chasing. Get paid

How it works

1. Send the invoice

2. Tofu keeps track

3. Reminders go out

4. You get paid

Set it once, then forget it

When should you send a payment reminder?

Why Tofu

Mobile-first

Works offline

All in one

Loved 🧡 by 1.9 millionbusiness owners

FAQs

How do I set up automatic payment reminders?

When should I send a payment reminder?

What should a payment reminder message say?

Can I send payment reminders from my phone?

Are payment reminders legally required?

How do payment reminders help me get paid faster?

Still have questions?

Start getting paid on time

Loved 🧡 by 1.9 million
business owners